HubSpot CRM vs. Prophet CRM: Pricing and Pros & Cons

hubspot crm - choose the right crm for you

HubSpot CRM vs. Prophet CRM: How to Choose the Right One.

Make the right choice to become the best customer company.

Choosing the best CRM for your company or department has a large impact on the productivity of your team as a whole. Avoid worrying if your CRM system will be successful; choose a CRM software that will provide an intuitive solution that manages and prioritizes contacts and actions in daily workflow.

During your search for the best CRM, you may have stumbled upon HubSpot CRM, but wonder how it compares to other options on the market. Here is an insightful guide to the differences between HubSpot CRM and Prophet CRM. Our goal is to help you make an informed CRM decision.

Overview: Prophet CRM vs. HubSpot CRM.

Product overview.

What is Prophet CRM?

Prophet CRM is an easy-to-use, fast-to-implement CRM and contact manager embedded in Microsoft Outlook. Prophet CRM can be customized to de-clutter and expedite your unique workflow with intuitive features.

Prophet is engineered to be optimal for small business owners who use Outlook to connect with contacts. No switching between programs is needed to check your calendar, respond to emails, and monitor your sales pipeline and analytics dashboards.

A multitude of software and cloud-based apps can be integrated with Prophet CRM to allow data from different sources to be centered in one place.

Prophet CRM’s support team is always available to answer questions and assist.

What is HubSpot CRM?

HubSpot CRM is a bundle offering of HubSpot’s Marketing, Sales, Service, CMS, Operations, and Commerce Hubs. HubSpot boasts its free CRM, which goes beyond simple contact management, including free versions of all the hubs mentioned above.

HubSpot is known as being an inbound marketing solution, but it offers a broad range of features and capabilities that make it an optimal software solution for individuals and whole teams with different needs.

HubSpot CRM can be integrated with your email inbox, but it is not embedded in it, meaning you either have to do all your business inside of HubSpot, or you will have to switch between two different programs, wasting time and energy.

Company overview.

Avidian Technologies.

Avidian Technologies is centered around our flagship product, Prophet CRM. We aim to create a user-friendly CRM that makes sense for everyday professionals.

We are passionate about providing a powerful yet easy-to-use CRM that moves your business forward instead of holding you back.


HubSpot is a software company that offers an assortment of hubs that act as centers of business for different company departments and professionals. You can purchase a single hub for a single department (i.e., Marketing Hub), or a bundle of hubs for the whole company, whether one person or one hundred.

software pricing - how to choose the right software for you


CRM pricing and subscription options.

Prophet CRM pricing.

Prophet CRM offers subscription options that meet your business needs and just make sense. Don’t overpay for extra features when you are looking for a CRM that gives you exactly what you need. Pricing is per user/per month billed annually.

Prophet CRM subscription options.
  • $20 – Standard – designed for centralized contact and account management. Send personalized group emails and automate the tracking of emails, tasks, and appointments.
  • $30 – Professional – designed for use by one department such as sales. It includes all the features of Standard plus Sales Opportunity Tracking, Forecasting, Sales Pipeline Management, and Analytics Dashboards.
  • $50 – Enterprise– our most comprehensive solution that includes marketing, sales, customer service, account management, and more.
HubSpot CRM pricing.

All HubSpot CRM subscription options offer a bundle of the Marketing, Sales, Service, CMS, Operations, and Commerce Hubs with varying levels of access to each hubs’ features. Pricing is per month with unlimited users billed annually.

HubSpot CRM subscription options.
  • $30.00 – Starter – essential marketing, sales, service, CMS, and operations software.
  • $1,600.00 – Professional – comprehensive marketing, sales, customer service, CMS, and operations software.
  • $5,000 – Enterprise – their most powerful marketing, sales, customer service, CMS, and operations software.
  • $0.00 – Free Version – offers foundational tools to get you started.

10 user example.

Prophet CRM example.
  • $200 a month billed annually for Standard
  • $300 a month billed annually for Professional
  • $500 a month billed annually for Enterprise
HubSpot CRM example.
  • $200 per month billed annually for Starter
  • $1,600 per month billed annually for Professional
  • $5,000 per month billed annually for Enterprise
which crm option will work for you?

Which CRM software is the best?

Pros - benefits of HubSpot and Prophet CRM.

Prophet CRM pros.
  • Fully embedded in Outlook
  • Easy onboarding – Outlook contacts can be automatically logged into your CRM
  • Familiar interfacing that is easy to learn
  • Customize data fields, record types, and analytics dashboards
  • User-friendly pricing for the features you want and need
  • Prophet has unlimited deal pipelines
HubSpot CRM pros.
  • Each subscription includes access to HubSpot’s other Hubs
  • HubSpot CRM can be used with a number of different email service providers like Gmail
  • Provides a unique work phone number
  • Facebook Messenger integration – Messenger bot
  • Create website landing pages
  • Live chat with website visitors

Cons - downsides of HubSpot and Prophet CRM.

Prophet CRM cons.
  • Prophet CRM can only be used in Outlook or on Android and IOS mobile devices
  • Does not offer website content management
  • Does not offer live chat
HubSpot CRM cons.
  • Connects with your email inbox, but does not live in it
  • You can’t pick and choose features, you have to pay for a larger bundle to get the feature you want
  • Limited number of deal pipelines – the free subscription only offers one, and the starter subscription only offers two

Prophet CRM and HubSpot CRM reviews.

Reading reviews is the best way to determine what product is best product for you.

Prophet CRM Reviews
HubSpot CRM Reviews

Q&A - What you want to know about HubSpot CRM and Prophet CRM.

Prophet CRM pros.
  • What is Prophet CRM’s storage limit?
    • Prophet CRM doesn’t have a storage limit.
  • Is Prophet worth paying for?
    • Prophet CRM offers features such as sales and statistics dashboards, a mobile app, and group emails that HubSpot doesn’t offer.
  • Can Prophet CRM create documents?
    • Prophet CRM’s document generation feature can be used to create and send out invoices, quotes, contracts, and more in Microsoft’s workspace.
  • Can Prophet integrate with Outlook?
    • Prophet CRM is fully embedded in Outlook. Prophet’s interfacing is similar to that of Outlook, making it easy to understand and learn.
HubSpot CRM pros.
  • Is HubSpot a CRM?
    • HubSpot is a customer platform that offers a CRM solution.
  • Is HubSpot CRM easy to learn?
    • With a multitude of HubSpot specialists offering their services, it is safe to assume that HubSpot is a software system that takes time to master.
  • Does HubSpot live in my email inbox?
    • No, Prophet is a cloud-based software system that integrates with your email but does not live within it.


Your decision is yours to make. Prophet CRM is the better option for small to mid-sized businesses who love and know Microsoft products and are looking for an easy-to-learn and onboard CRM solution. HubSpot offers a broad array of features, however, it is important to realize that if a CRM gets too complicated, people won’t use it.

Want to See if Prophet is a Fit?

See what current users have to say.

Chris S.

Sales Account Executive

``Customer Service is Above and Beyond``

We have been able to automate our sales process and in turn we've saved a ton of time and have become more efficient thanks to Prophet CRM. The analytics have also allowed us to better track our KPI's and grow our business.
Dean S.

Sales Representative

``The application is very user friendly and powerful. The Tech Support is second to none!``

The ability to store and manage all of our contacts in one, easy to use application. The reporting and lead tracking features are very helpful as well. The interface is very intuitive.

Join Warren Stokes for Prophet CRM's Webinar Series.

April 18th, 11:00 AM PST |

Prophet CRM Webinar Series

Warren Stokes
Director of Sales and Marketing

Join Warren Stokes, Director of Sales and Marketing, for Avidian Technologies’ free educational Prophet Outlook CRM Training Webinar series. Whether you are a current Prophet user or are looking to learn more about it, come to get your questions answered.

On every third Thursday of every month, learn about how to master and optimize:

* Contact & Account Management
* Sales Pipeline Management
* Automated Follow Up
* Sorting, Filtering, and Reporting
* Cool New Features

If this month’s webinar didn’t answer your questions, feel free to connect with us at [email protected] or refer to past webinars on Warren’s Webinars, which have amassed over 1.7 million views.

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